About eOffice The eOffice product aims to support governance by ushering in more effective and transparent inter and intra-government processes. The vision of e-Office is to achieve a simplified, responsive, effective and transparent working of all government offices. The Open Architecture on which eOffice has been built, makes it a reusable framework and a standard reusable product amenable to replication across the governments, at the central, state and district levels. The product brings together the independent functions and systems under a single framework. With e-Office, government employees can: Work from anywhere (WAW) and Easily manage and share files online. eOffice is Mission Mode Project under the National E-Governance Plan, developed and implemented by National Informatics Centre. Benefits Enhance Transparency: The system keeps track of all the files/receipts and their status can be traced at all times. Quick Decision Making: Since all information in eOffice system is available at a single point, thus facilitates quick decision making. Collaboration: eOffice promotes greater collaboration in the work place and effective knowledge management. Increase Accountability: The Users working in eOffice are accountable for any action taken in the system at each stage. Promote Innovation: Better utilization of staff energy and time leading to more efficiency and productivity. Assured Data Security & Integrity: Implementing robuts audit trails, role-based access & digital signing assures security & integrity of files. Transformation: eOffice has hugely transformed the work culture, ethics & decision making of government organizations. eOffice Products 1. eFile - File Management System eFile is a workflow-based system that includes the features of existing manual handling of files in addition to more efficient electronic system. Government has been putting great emphasis on improving productivity and its internal processes, increased transparency in the decision making and bring in citizen participation as part of the inclusive governance in the country. Governance processes are based around creation of files, notings in the file, decision at various levels, and finally issuing decisions as letters and notifications. Features: File Creation Scan & Diarise Migration Module Digital Signature Follow Up Reports Set Due-Date Reminder 2. KMS - Knowledge Management System KMS supports life cycle of documents in an organization, enabling users to create and manage electronic documents. An Enterprise Document Management System: Government have to manage large volumes of documents of various categories .These documents can be Policies, Forms, Acts and Regulations, Circulars, Guidelines and Standards and Manuals. Maintaining a central repository of document helps to have a single repository of documents from where all department/ministry users can access the information. eOffice KMS enables users to create and manage electronic documents that can be viewed, searched and shared. It is also capable of keeping track of the different versions modified by different users (Tracking history). It also contains a dynamic workflow to keep document in various stages. Features: Create & Upload Enhanced Search Mechanism Workflow Multilingual Support Version Control Open Standards Security & Access Control Referencing Quick retrieval of Documents 3. eOffice Portal A gateway for virtual office from anywhere is a one stop-portal for office functions and connects the officials to securely access their office from anywhere. Features: Accessibility Connectivity Security Emulation Integration 4. SPARROW - Smart Performance Appraisal Report Recording Online Window SPARROW is a web-based application designed to file & process the APAR (Annual Performance Appraisal Report) of officials/users electronically. Sparrow is an online system based on the comprehensive performance appraisal dossier that is maintained for each member of the Service by the State Government/Central Government. The aim of this system is to facilitate the electronic filling of PAR by officers in a way that is not only user friendly but also allows to fill from anywhere anytime as per their convenience. Similar convenience will be available to the officers at different levels in the workflow hierarchy of filling and submission process. The system is also expected to reduce delays in submission of completely filled APARs. Features: Transparency Online Generation Workflow Reports Web Platform of e-Office Platform